University Employees: Individuals employed by Oregon State University for wages or salary which is received in a University payroll check.

Student Employees: Students employed by Oregon State University for wages or salary which is received in a University payroll check.

Officially Sanctioned Programs: Any program undertaken to further the instructional, research, or service missions of Oregon State University or designed to promote the cultural and physical development of students.  Such programs include but are not limited to Academic department programs; Co-curricular programs; Intramural, recreational sports, club sports, and intercollegiate athletic programs; Any student programs or activities identified by the Vice Provost for Student Affairs or designee. Examples of such activities include, but are not limited to student government, student housing activities, and activities sponsored by student organizations that are consistent with the university's mission.

Official State or Local Government Business: Any activity for which all or part of the expenses may be reimbursed by any unit, department, or program of Oregon State University or an authorized state or local government agency.


  • Read and comply with Motor Pool policies.
  • Ensure that all safety devices, including seat belts, are used by all of the vehicle's occupants
  • Operate vehicles in accordance with Federal, state, and local regulations, traffic laws
  • Lock the vehicle when not in use.
  • Report unsafe vehicle conditions to the Motor Pool
  • Report all accidents, license suspensions, and traffic violations to the driver's department supervisor as well as to the Motor Pool
  • Maintain the interior of the vehicle in a clean and orderly manner. Failure to do so may result in an additional cleaning fee. For a complete list of our charges and fees, see Rental Rates.
  • Driver is responsible for the payment of all fines or traffic violations associated with their Motor Pool vehicle rental. University funds may not be used for payment.
  • Return the vehicle to the Motor Pool upon completion of the trip, or notify the Motor Pool office if the vehicle cannot be returned on time.

Prohibited Uses in Motor Pool Vehicles

  • Office travel to home, except as authorized by a department when a task or trip requires a driver to depart early or return late and it is impractical to pick up or return the vehicle to state parking on the same day.
  • Personal use. Vehicles are not to be used for personal errands or other similar activities. However, a driver that is using a motor pool vehicle for official university business that coincides with a personal purpose (e.g. stopping for a meal en route) is allowed.
  • No consumption of alcoholic beverages or possession of alcoholic beverage containers (empty or full) is allowed in Motor Pool vehicles. The Motor Pool will deny vehicle privileges to any employee who violates these guidelines.
  • Smoking is not permitted in Motor Pool vehicles.

Personal Liability

Vehicle use contrary to OSU standards or policies is outside the definition of official university business, and is therefore not covered. Any damage or restoration costs resulting from unauthorized or illegal use of state vehicles will be the complete responsibility of the driver.

Vehicle Modifications

No modifications may be made to a Motor Pool vehicle without prior written consent from the Motor Pool.

Parking on Campus

Motor Pool vehicles (including those on permanent assignment) are allowed to park in any A, B or C zoned lot on the OSU Corvallis campus.  They cannot be parked in residential, reserved, ADA, and services spaces unless the operator has the appropriate parking permit displayed.  If parking in a metered parking space, the driver must pay the meter.