Authorization to drive a Motor Pool vehicle is limited to official university business as determined by the sponsoring department.
The department head, dean, or his/her designee must authorize the driving assignment via the Driver Authorization Form.
- Authorization is only valid during periods of employment or volunteerism at the University or government agency.
- Students, volunteers and temporary employees can be authorized for a period of up to 1 year or until their driver’s license expires (whichever comes first).
- University and other government employees can be authorized until their driver’s license expires.
- Upon drivers' license renewal, a new drivers authorization form will need to submitted to the Motor Pool.
Elligible drivers must:
- Maintain a valid driver's license,
- Be at least 18 years of age or older,
- Have an active status as:
- University employee (including student and temporary employees);
- University students (including Students from Recognized Student Organizations);
- Department/Agency-authorized volunteers; or
- Employees of an authorized federal, state, local government agency
- Have an acceptable driving record, and
- Have a signed Driver's Authorization form on file with the motor pool office.
Suspension/Restriction of Driver’s License
- OSU employees and volunteers who use Motor Pool vehicles must report to their department/unit supervisor any situation that may lead to their driver’s license being revoked, rescinded, suspended, or renewal being denied.
- The driver’s supervisor must immediately forward this information to the Office of Human Resources.
- Human Resources will notify the manager of the Motor Pool and the Office of Risk Management of the situation.
- Failure to report such situations may result in the loss of the employee’s privilege to use Motor Pool vehicles.
Unacceptable Driving Record
A driver's record is considered unacceptable if the driver has forfeited bail or been convicted for any of the following, or reasonably similar, driving violations:
- A single conviction, guilty plea or nolo contendere plea for operating a vehicle while under the influence of intoxicants, hit and run driving, vehicular negligent injury, reckless operation of a vehicle, failing to perform the duties of a driver, criminal driving while suspended or revoked, fleeing or attempting to elude a police officer, or similar violation within the past 24 months.
- Felony revocation of driving privileges or felony or misdemeanor driver license suspension in the past 24 months;
- More than three convictions, guilty pleas and/or nolo contendere pleas for moving traffic violations in the last 12 months;
- A careless driving conviction in the last 12 months; or
- A Class A moving traffic infraction in the last 12 months.
- The time periods begin at the later date of the violation, forfeiture, or conviction.
Authorization to use a Motor Pool vehicle can be suspended by the Motor Pool, if in the best interest of the University. Causes for suspension may include, but are not limited to:
- Unacceptable driving record, see Acceptable Driving Record
- Operating Motor Pool vehicles in violation of the law, including posted speed limits and other moving violations
- Noncompliance with Motor Pool policies and procedures.
- Physical evidence of alcoholic beverages or unlawful drugs having been in a Motor Pool vehicle
- Operation of vehicles while under the influence of intoxicants or drugs, whether or not a citation was issued or a conviction occurs
- Damage or excessive soiling of the vehicle interior
- Citizen’s complaint of misuse of a Motor Pool vehicle
- Any action detrimental to the function or public image of the University
- Three or more citations for moving violations in a year
- Suspensions may be appealed by written request to the Director of Transportation Services. For information on how to contact the director, please call (541) 737-4141.
- Individuals traveling on official University, state or local government business.
- Personnel employed by other public entities who are traveling on official public business may accompany an OSU driver if the use is for official OSU purposes.
- Necessary chauffeurs (paid or unpaid) not currently operating the vehicle.
- Passengers not identified in this policy are prohibited from traveling in a Motor Pool vehicle.
Examples of non-authorized passengers include: persons not on Official state or local government business (No Hitchhikers, Children, Family Members, Friends); and animals unrelated to official university or government business.