FY22 Fees

Vehicle Rental Rates


UPDATE: Due to ongoing fuel price volatility mileage rates are being temporarily adjusted to recover losses associated with the purchase of fuel. Mileage rates were recalculated for each vehicle class using actual fuel purchases and average fuel economy of vehicles. For questions please contact the Motor Pool Manager at (541) 737-4141.

 

Current Rental Rates Daily   Monthly  
  Per Day Per Mile   Per Month Per Mile  
Sedans  
    < May 1, 2022 > May 1, 2022   < May 1, 2022 > May 1, 2022
Compact & Mid-Size Sedans $21.00 $0.20 $0.23 $370 $0.20 $0.23
Vans & SUV  
6 Passenger $28.00 $0.28 $0.33 $395 $0.28 $0.33
12 Passenger $38.00 $0.30 $0.36 $450 $0.30 $0.36
Mini Cargo $28.00 $0.28 $0.33 $395 $0.28 $0.33
Full-size Cargo $38.00 $0.30 $0.36 $450 $0.30 $0.36
Small SUV $35.00 $0.20 $0.23 $490 $0.20 $0.23
Trucks (Rate includes additional features like canopy, towing, etc)  
1/4 Ton (Compact) $22.00 $0.25 $0.32 $310 $0.25 $0.32
1/2 Ton $25.00 $0.28 $0.35 $370 $0.28 $0.35
3/4 Ton $28.00 $0.30 $0.44 $390 $0.30 $0.44
1 Ton $35.00 $0.34 $0.46 $450 $0.34 $0.46

*Contact the Motor Pool for occasional promotional rates.
Motor Pool rentals include fuel as part of the per mile rate. Mileage rates may be adjusted quarterly if fuel costs increase or decrease significantly (more than 5%).
Rental types modified as necessary for fleet vehicle additions/disposals.

Additional Rates & Fees


Motor Pool Rental Value

For travel budget planning, please refer to Mileage Pairs for a cost comparison between renting a Motor Pool vehicle and driving a personal vehicle.

Service Levels

Motor Pool offers two other service levels to any department that wants professional assistance with their vehicle ownership, management and maintenance. 

Permanently Assigned Vehicles

Rates for long term assignment do not exceed the monthly short term rental amount. Mileage fees may vary based on operating conditions. Applicable rates are printed on long-term checkout form or addendums.

Additional Vehicle Cleaning

Additional Cleaning Fees: $60/hour

Cancellations

"No Show" Cancellation Charge: $50

Insurance

Both liability and physical damage insurance for accidents is included in the rental rate for University use. The physical damage coverage is subject to a $5,000 deductible that will be charged to the University department renting the vehicle.

Vehicle Registration

The Motor Pool Office Manager periodically provides assistance to departments with vehicle titling and registration for department purchased vehicles. Assistance is available on a case by case basis for a flat fee of $60/vehicle.

Labor

Maintenance/Repair Rates currently $60.00/hour for Automotive Technician (not to exceed Benton County Shops for like work)
$40/hr per OSU staff person with a one hour minimum
$15/hr per student laborer (when available) with a one hour minimum
Commercial labor charges as quoted

Parts/Materials

Parts/Materials charged at cost plus markup (not to exceed 20% or Benton County Shops for like parts/materials)
Commercial parts charges as quoted

Forklift

A propane forklift is available to rent by the hour for $25/hr.

Fuel

Motor Pool rentals include fuel as part of the per mile rate. The mileage rate is calculated using average cost of fuel and fuel economy by vehicle type and is intended to cover a range of fuel prices around the central average. Because of regional fuel price differences and high cost locations some transactions will fall outside this range and exceed the cost allowance of the mileage rate. In these cases it may be necessary for Motor Pool to add a surcharge to the rental to avoid losses.

For Departments that own their own vehicles and for outside agencies gasoline and propane is charged at actual cost plus $0.20/gal markup.

For more information please contact the Motor Pool Manager at motorpool@oregonstate.edu or (541) 737-4141.