FY07-21 Fees

Vehicle Rental Rates

Current Rental Rates Daily Monthly
  Per Day Per Mile Per Month Per Mile
Medium & Hybrid Sedans $21.00 $0.20 $370 $0.20
Vans & SUV
6 Passenger $28.00 $0.28 $395 $0.28
8 or 12 Passenger $38.00 $0.30 $450 $0.30
Mini Cargo $28.00 $0.28 $395 $0.28
Full-size Cargo $38.00 $0.30 $450 $0.30
Small SUV $35.00 $0.20 $490 $0.20
Trucks (Rate includes additional features like canopy, towing, etc)
1/4 Ton (Compact) $22.00 $0.25 $310 $0.25
1/2 Ton $25.00 $0.28 $370 $0.28
3/4 Ton $28.00 $0.30 $390 $0.30
1 Ton $35.00 $0.34 $450 $0.34

*Contact the Motor Pool for occasional promotional rates.
Motor Pool rentals include fuel as part of the per mile rate. Mileage rates may be adjusted quarterly if fuel costs increase or decrease significantly (more than 5%).
Rental types modified as necessary for fleet vehicle additions/disposals.

Additional Rates & Fees

Guidance on when to rent a Motor Pool Vehicle

In order to assist departments with travel budget planning please refer to (Mileage Pairs) for a cost comparison between renting a Motor Pool vehicle and driving a personal vehicle.

Permanent Assignment

Rates for long term assignment do not exceed the monthly short term rental amount. Mileage fees may vary based on operating conditions. Applicable rates are printed on long-term checkout form or addendums.

Vehicle Acquisition and Replacement Planning using Department Funds

When a department wishes to purchase a specialized vehicle or another vehicle that the Motor Pool capital investment plan in unprepared to financially cover, the department and Motor Pool may enter a MOU whereby the department transfers funds to Motor Pool and the Motor Pool completes the vehicle purchase on the department's behalf. A recharge rate will be developed to recover the purchase price of the vehicle and other agreed upon expenses and charged back to the department over the depreciable life of the vehicle. An activity code is created to track charge backs and transfers to reserves. At an agreed upon interval, the end of useful life or thereafter the department may exercise the option of replacing the vehicle or release the funds to the College or department for other vehicle acquisition needs.

Additional Vehicle Cleaning

Additional Cleaning Fees: $60.00/hour


"No Show" Cancellation Charges: $50.00


Both liability and physical damage insurance for accidents is included in the rental rate for University use. The physical damage coverage is subject to a $5,000 deductible that will be charged to the University department renting the vehicle.

Vehicle Registration

The Motor Pool Office Manager periodically provides assistance to departments with vehicle titling and registration for department purchased vehicles. Assistance is available on a case by case basis for a flat fee of $60/vehicle.


Maintenance/Repair Rates currently $60.00/hour for Automotive Technician (not to exceed Benton County Shops for like work)
$40/hr per OSU staff person with a one hour minimum
$15/hr per student laborer (when available) with a one hour minimum
Commercial labor charges as quoted


Parts/Materials charged at cost plus markup (not to exceed 20% or Benton County Shops for like parts/materials)
Commercial parts charges as quoted


A propane forklift is available to rent by the hour for $25/hr.


Motor Pool rentals include fuel as part of the per mile rate. There are no extra or hidden costs.

For Departments that own their own vehicles and for outside agencies gasoline and propane is charged at actual cost plus $0.20/gal markup.

For more information please contact the Motor Pool Manager at motorpool.manager@oregonstate.edu or (541) 737-7086.