OREGON STATE UNIVERSITY
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Update: As a self-support unit we are required to establish rates that recover the full cost of providing services. Our annual revenues have not met this requirement for several years. We hoped during the resumption period over the last year that we would see this trend change but the increase in rentals has not offset significant increases in the cost of providing services that occurred over the same time period.
Our rates have remained low since the last time daily/monthly rates were adjusted in 2006. We’ve planned rate adjustments to prioritize investments that have been made and will be made to support group travel and research needs while maintaining access to other types of vehicles necessary in the university environment.
Effective January 1, 2023 the following rates apply to renting University Vehicles:
| Rental Rates Effective January 1, 2023 | Per Day | Per Month | Per Mile |
|---|---|---|---|
| Sedans | |||
| Compact | $25 | $350 | $0.23 |
| Mid-Size Sedans | $28 | $392 | $0.23 |
| Vans & SUV | |||
| 6 Passenger | $35 | $490 | $0.33 |
| 12 Passenger | $45 | $630 | $0.36 |
| Mini Cargo | $35 | $490 | $0.33 |
| Full-size Cargo | $45 | $630 | $0.36 |
| Small SUV | $35 | $490 | $0.23 |
| Trucks (Rate includes additional features like canopy, towing, etc) | |||
| 1/4 Ton (Compact) | $32 | $448 | $0.32 |
| 1/2 Ton | $38 | $532 | $0.35 |
| 3/4 Ton | $42 | $588 | $0.44 |
| 1 Ton | $45 | $630 | $0.46 |
Motor Pool rentals include fuel as part of the per mile rate. Mileage rates may be adjusted quarterly if fuel costs increase or decrease significantly (more than 5%).
Rental types modified as necessary for fleet vehicle additions/disposals.
For travel budget planning, please refer to Mileage Pairs for a cost comparison between renting a Motor Pool vehicle and driving a personal vehicle.
Motor Pool offers two other service levels to any department that wants professional assistance with their vehicle ownership, management and maintenance.
Rates for long term assignment do not exceed the monthly short term rental amount. Mileage fees may vary based on operating conditions. Applicable rates are printed on long-term checkout form or addendums.
Additional Cleaning Fees: $60/hour
"No Show" Cancellation Charge: $50
Both liability and physical damage insurance for accidents is included in the rental rate for internal Oregon State University use. The physical damage coverage is subject to a $5,000 deductible that will be charged to the University department renting the vehicle. External agencies and partners should consult their individual organizations to understand insurance requirements.
The Motor Pool periodically provides assistance to departments with vehicle titling and registration for department purchased vehicles. Assistance is available on a case by case basis for a flat fee of $60/vehicle.
Maintenance/Repair Rates currently $60.00/hour for Automotive Technician (not to exceed Benton County Shops for like work)
$40/hr per OSU staff person with a one hour minimum
$15/hr per student laborer (when available) with a one hour minimum
Commercial labor charges as quoted
Parts/Materials charged at cost plus markup (not to exceed 20% or Benton County Shops for like parts/materials)
Commercial parts charges as quoted
A propane forklift is available to rent by the hour for $25/hr.
Motor Pool rentals include fuel as part of the per mile rate. The mileage rate is calculated using average cost of fuel and fuel economy by vehicle type and is intended to cover a range of fuel prices around the central average. Because of regional fuel price differences and high cost locations some transactions will fall outside this range and exceed the cost allowance of the mileage rate. In these cases it may be necessary for Motor Pool to add a surcharge to the rental to avoid losses.
For Departments that own their own vehicles and for outside agencies gasoline and propane is charged at actual cost plus $0.20/gal markup.
For more information please contact us at motorpool@oregonstate.edu or (541) 737-4141.